To members of the Council:
You are hereby summoned to attend Annual General Meeting of Sibson-cum-Stibbington Parish Council at The Environment Centre, Stibbington on Wednesday, 8th May 2013 directly after the Annual Parish Meeting for the purpose of transacting the business detailed below.
Dated: 28th April 2013
Clerk to the Parish Council (Mrs W Gray)
25 Windsurf Bank, Barholm Road, TallingtonPE9 4RJ email: wendy7wansford@hotmail.co.uk
Agenda
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1 |
(Annual) Election of Chairman |
|
2 |
Declaration of Acceptance of Office |
|
2.1 |
– From Chairman |
|
2.2 |
– From ALL members |
|
3 |
Election of Other Officers/Representatives |
|
3.1 |
Vice Chairperson |
|
3.2 |
Street Light Representative |
|
3.3 |
Cambridgeshire & Peterborough Association of Local Councils Representative |
|
3.4 |
Christie Hall Management Committee Representative |
|
3.5 |
Tree Warden |
|
3.6 |
Parochial Church Council Representative |
|
3.7 |
Parish Footpaths and Bridleways Representative |
|
3.8 |
Police Liaison Representative |
|
3.9 |
Road Safety Representative |
|
3.10 |
Planning and Development and Land Issues Representative(s) |
|
3.11 |
Parish Maintenance Representative |
|
3.12 |
Finance Representative |
|
3.13 |
Health & Safety Representative |
|
3.14 |
Line Manager for Clerk |
|
3.15 |
Thornhaugh Development Action Group |
|
3.16 |
Any Other Representations |
|
4 |
Apologies for Absence – to receive and accept apologies for absence |
|
5 |
Declaration of Interest in Business to be Transacted – to receive declarations of interest – person and/or prejudicial and the nature of those interests relating to items on the agenda. |
|
6 |
Public Forum – to allow any member of the public to address the council. Time limited to 10 minutes. |
|
7 |
Minutes of Previous Meetings |
|
7.1 |
Approval of Minutes of Meeting 6th March 2013 and 17th April 2013 |
|
7.2 |
Review of Actions from Meeting 6th March 2013 –
a) Traffic Lights b) Dog Fouling Bins c) Parking – London and Elton Road d) Street Lights – change bulbs/brackets changed
any necessary actions included as separate items on this agenda
|
|
8 |
Review Minutes of Annual Parish Meeting 1st May 2012 |
|
9 |
Review of Subscriptions |
|
10 |
Business Expressly Required by Statute – 10.1 to 10.9 Previously approved 6th July 2011 unless any changes as at 6th July 2011 what approved will stand |
|
10.1 |
Review Council Insurance |
|
10.2 |
Review Standing Orders including Complaints Procedure |
|
10.3 |
Review Financial Regulations |
|
10.4 |
Review Financial Risk Assessment |
|
10.5 |
Review Risk Assessments |
|
10.6 |
Review Clerk’s Terms and Conditions |
|
10.6.1 |
Job Description as Clerk |
|
10.6.2 |
Job Description as RFO |
|
10.6.3 |
Confirmation of Scale of Pay 2011/2012 |
|
10.6.4 |
Expenses |
|
10.7 |
Review Internal Auditor Services |
|
10.8 |
Review Freedom of Information Publication Scheme |
|
10.9 |
Approve updated Asset Register |
|
11 |
Financial Accounts |
|
11.1 |
Accounts @ 31st March 2013 – Community Account Business Saver Account |
|
11.2 |
To Approve Annual Accounts |
|
12 |
To Authorise the Following Orders for Payment: |
|
12.1 |
Wendy Gray (clerk’s salary) |
|
12.2 |
Inland Revenue (Tax for the clerk deducted from Clerk’s salary) |
|
12.3 |
Stationery/Postage/Use of Computer |
|
12.4 |
CPALC Affiliation Fee |
|
13 |
Planning: |
|
13.1 |
|
|
14 |
Correspondence from residents: |
|
15 |
General Correspondence: |
|
16 |
Questions from Councillors: |
|
17 |
Reports: PCSO Barry Chamberlain |
|
18 |
Date of Next Meeting: Wednesday 3rd July 2013 |