Annual General Meeting 2nd May 2012

1

2

Declaration of Acceptance of Office

2.1

– From Chairman – duly completed.

2.2

– From ALL members – duly completed.

3

Election of Other Officers/Representatives

3.1

Vice Chairperson – Cllr M Beuttell proposed Cllr P Styles seconded Cllr Bradshaw, all in favour.

3.2

Street Light Representative – Ian Turner

3.3

Cambridgeshire & Peterborough Association of Local Councils Representative – Paul Styles

3.4

Christie Hall Management Committee Representative – Mike Bradshaw

3.5

Tree Warden – Ian Turner

3.6

Parochial Church Council Representative – David Wright

3.7

Parish Footpaths and Bridleways Representative – Ian Turner

3.8

Police Liaison Representative – David Wright

3.9

Road Safety Representative – Nick Cook

3.10

Planning and Development and Land Issues Representative(s) – All councillors

3.11

Parish Maintenance Representative – Nick Cook

3.12

Finance Representative – Margery Beuttell

3.13

Health & Safety Representative – Mike Bradshaw

3.14

Line Manager for Clerk – Margery Beuttell

3.15

Thornhaugh Development Action Group – Nick Cook

3.16

Any Other Representations –

Sibson – Nick Cook

4

Apologies for Absence – to receive and accept apologies for absence – Cllr N Guyatt

5

Declaration of Interest in Business to be Transacted – to receive declarations of interest – person and/or prejudicial and the nature of those interests relating to items on the agenda – None

6

Public Forum – to allow any member of the public to address the council.  Time limited to 10 minutes –

Waters Edge, flooding – gulleys not being cleared – Cllr McGuire suggested we contact Richard Kingston (Highways) to ask if he plans to do anything – if not highways may be Anglian Water we need to speak to.

Living Villages – no meeting dates being published.  Dates for the full year have been supplied, Parish Clerk to check why not being published.

Telephone Kiosk signs still on highway – speak with highways to remove.

7

Minutes of Previous Meetings

7.1

Approval of Minutes of Meeting 7^th March 2012 – agreed.

7.2

Review of Actions from Meeting  7^th March 2012 – any necessary actions included as separate items on this agenda – none.

8

Review Minutes of Annual Parish Meeting 13^th April 2011 – agreed

9

Review of Subscriptions – Cambridgeshire Acre and CPALC – agreed

10

Business Expressly Required by Statute

10.1

Review Council Insurance

10.2

Review Standing Orders including Complaints Procedure

10.3

Review Financial Regulations

10.4

Review Financial Risk Assessment

10.5

Review Risk Assessments

10.6

Review Clerk’s Terms and Conditions

10.6.1

Job Description as Clerk

10.6.2

Job Description as RFO

10.6.3

Confirmation of Scale of Pay 2010/2011

10.6.4

Expenses

10.7

Review Internal Auditor Services

10.8

Review Freedom of Information Publication Scheme

10.9

Approve updated Asset Register

Agenda items 10 through to 10.9 – it was agreed that no changes had been or were due to be made to these regulations and therefore were still approved.  Any changes that need to be made in the future will be discussed at appropriate council meeting.

11

Financial Accounts

11.1

Accounts @ 31^st March 2012:

Community Account  – £10181.15

Business Saver Account – £18,140.62

11.2

To Approve Annual Accounts – accounts still to be finalised, further meeting to be arranged to sign off.

At next meeting need to review budget re the following:

Website – cost of getting website up and running (may cost us more than previous quote) speak with Phil Jones who built Wansford website for a quote.

Cricket Pavilion – in a very poor state of repair –  contact Jim ask if he would attend next PC meeting to talk about plans for  pavilion.  Parish Clerk will also mention to Wansford Parish Council to see if they would be prepared to help.

Insurance – two BT Kiosks (noticeboards to be put on insurance) say £2500 each.

12

To Authorise the Following Orders for Payment:

12.1

Wendy Gray (clerk’s salary)

March 2012 £136.64

April 2012 £136.64

payments approved

12.2

Inland Revenue (Tax for the clerk deducted from Clerk’s salary) – £102.48 payment approved

12.3

Stationery/Postage/Use of Computer – £64.39 payment approved

12.4

CPALC Affiliation Fee – £146.99 payment approved

CambridgeshireCountyCouncil – Electricity (carried forward from last meeting) £891.57, payment approved

13

Planning:

13.1

1200465FUL – proposed boathouse with playroom at 1 Waters Edge, Wansford PE6 6LH – no grounds for objecting.

14

Correspondence from residents:

15

General Correspondence:

Bus Shelter, Great North Roadnear Roman Drive– reported felt on roof is partly missing causing the roof to leak all over the seats – Cllr Bradshaw will look at and assess the damage and arrange for repair.

16

Questions from Councillors:

Japanese Knotweed – encroaching area turning into public footpath adjoining bridge – if this takes hold very difficult to get rid off.  Migrated from adjoining garden to footpath. Suggest we write to Environment Agency, English Heritage, PCC – should be able to deal with by using a herbicide.  Also write to new residents about the problem.

Litter is now being picked up by HDC outside Café.  Who owns the café now!

Black sacks in corner of field – Mike Bradshaw advised.

17

Reports: report received from PCSO Barry Chamberlain

16

Date of Next Meeting: Wednesday 4^th July 2012

The meeting closed at8.25 p.m.