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Minutes 11th January 2017



Minutes of Meeting of the Parish Council was held at The Environment Centre, Stibbington on Wednesday 11th January 2017 commencing at 7 p.m.



Councillor M Beuttell Councillor M Bradshaw Councillor H Facer
Councillor D Price Councillor J Wright Parish Clerk W Gray
Councillor I Turner


  • Councillors were in attendance from 7.00 pm
  • 5 members of the public were also present


Business Discussed

1 Opening of meeting – Cllr Beuttell welcomed everyone to the meeting
2 Apologies for Absence – to receive and accept apologies for absence – District Cllr R Mathews, County Cllr M MacGuire
3 Declaration of Interest in Business to be Transacted – to receive declarations of interest – person and/or prejudicial and the nature of those interests relating to items on the agenda – Cllr J Wright (item 6).
4 Co-option of Councillor:

HDC had confirmed we could co-opt and following advertising Miranda Riddington had applied to fill the vacancy.  Cllr Beuttell proposed, seconded Cllr Bradshaw, all in agreement that Miranda be co-opted onto the Parish Council.  The necessary forms were completed.

5 Public Forum – to allow any member of the public to address the council.  Time limited to 10 minutes:

Water drain outside no. 22 – Cllr Beuttell confirmed workmen were working on some drains today but resident confirmed this drain had not been touched.


Signage – still no news on new signs – Parish Clerk to speak with highways for an installation date.

6 Sibson Garden Village Proposal – Larkfleet:

Cllr Beuttell read out to all present contents of letter from HDC following the government announcement.

7 Minutes of Previous Meeting: Minutes of 2nd November 2016 were approved and signed.
7.1 Matters arising from above minutes:

Quote obtained for paint for Telephone Boxes.  Agreed that we should purchase.

8 Financial Accounts
8.1 Accounts @ 31st December 2016 after payments below taken out:

Community Account – £19,759.28

Business Saver Account – £18,186.05

9 To Authorise the Following Orders for Payment: all undermentioned invoices were approved for payment.
9.1 Wendy Gray (clerk’s salary) – November/December 2016 – £466.66
9.2 Wendy Gray – Parish Clerk expenses – £76.62
9.3 D Knibbs – Litter pick December 2016/January 2017 plus emptying Dog Bins – £390.00
9.4 K & M Lighting – Repairs – £156.00
9.5 X2Connect Ltd – Paint for Kiosks – £309.60
9.6 Stibbington Church, Donation – £750.00


It was unanimously agreed to increase the church donation from £600 to £750.

10 Defibrillator(s):

It was agreed to look into the purchase of 2 machines to be housed in the Telephone Kiosks (one each end of the village and also accessible from the A1).

11 Street Lighting Maintenance Contract:

Contract originally given to Balfour Beatty but they have been unable to come up with a contract despite chasing since last August.  We have found a further contractor K&M Lighting Services Limited who have provided a contract to repair faults etc at a cost of £521.30 ex VAT per annum, if we were to opt for a 3 year contract there would be a 5% discount.  It was unanimously agreed that we would agree a 3 year contract with K&M Lighting Services Limited.

12 Planning Applications:

No new applications received.

13 Painting of Telephone Boxes and Lamp Posts:

Quote to be obtained for repainting Telephone Boxes.

14 Correspondence from residents:

Telephone call from resident re felt to roof of Bus Shelter torn off – agreed to get replaced and make watertight.

15 Traffic Calming and Parking:

Cllr Beuttell with speak with MM to see if anything can be done.

16 General Correspondence:


17 Questions from Councillors:

Roads still flooding – Parish Clerk to write to Charles Simpson (Shailesh Vara’s Manager) to request assistance.

Manhole cover on Elton Road (BT) needs repairing.

18. Reports:

No reports received.

19. Date of Next Meeting:

Wednesday 1st March 2017 commencing at 7 p.m.


Cllr Beuttell thanked everyone for attending.


The meeting closed at 7.35 p.m.

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