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Minutes AGM 4th May 2016



The Annual General Meeting of the Parish Council was held at The Environment Centre, Stibbington on Wednesday, 4th May 2016 at 7.00 p.m.



Councillor M Beuttell Councillor M Bradshaw Councillor H Facer
Councillor D Price Wendy Gray, Parish Clerk


  • Councillors were in attendance from 7.00 pm
  • 4 members of the public and District Cllr R Mathews were also present


Business Discussed

1 Apologies for absence:  Cllrs I Turner, J Wright
2 (Annual) Election of Chairman: Cllr Bradshaw proposed, Cllr M Beuttell as Chairman, seconded Cllr Price, all in favour.
3 Declaration of Acceptance of Office:
3.1 – From Chairman: duly completed.
3.2 – From ALL members: duly completed.
4 Election of Other Officers/Representatives:
4.1 Vice Chairperson – Cllr Beuttell proposed Cllr M Bradshaw as Vice Chairman, seconded Cllr Facer, all in favour.
4.2 Street Light Representative – Dagmar Price
4.3 Cambridgeshire & Peterborough Association of Local Councils Representative – Ian Turner
4.4 Christie Hall Management Committee Representative – Mike Bradshaw
4.5 Tree Warden – Ian Turner
4.6 Parochial Church Council Representative – Helen Facer
4.7 Parish Footpaths and Bridleways Representative – Ian Turner
4.8 Police Liaison Representative – Mike Bradshaw
4.9 Road Safety Representative – Dagmar Price
4.10 Planning and Development and Land Issues Representative(s) – All Councillors
4.11 Parish Maintenance Representative – Margery Beuttell and Mike Bradshaw
4.12 Finance Representative – Margery Beuttell
4.13 Health & Safety Representative – Helen Facer
4.14 Line Manager for Clerk – Margery Beuttell
4.15 Thornhaugh Development Action Group – All Councillors
4.16 Any Other Representations:

Sibson – Margery Beuttell and Ian Turner

5 Declaration of Interest in Business to be Transacted: to receive declarations of interest – person and/or prejudicial and the nature of those interests relating to items on the agenda – None
6 Review of Subscriptions: no changes to subscriptions.
7 Business Expressly Required by Statute:
7.1 Review Council Insurance
7.2 Review Standing Orders including Complaints Procedure
7.3 Review Financial Regulations
7.4 Review Financial Risk Assessment
7.5 Review Clerk’s Terms and Conditions
7.6 Job Description as Clerk
7.7 Job Description as RFO
7.8 Confirmation of Scale of Pay 2016/2017
7.9 Expenses
7.10 Review Internal Auditor Services
7.11 Review Freedom of Information Publication Scheme
7.12 Approve updated Asset Register
8 Code of Conduct:
8.1 Items 7 through to 8 approved – no changes at this moment in time. 
9 Date of next meeting:

Wednesday 3rd May 2017


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