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Minutes AGM 4th June 2014



The Annual General Meeting of the Parish Council was held at The Environment Centre, Stibbington on Wednesday, 4th June 2014 at 7.30 p.m.



Councillor M Beuttell Councillor M Bradshaw Councillor N Cook
Councillor I Turner Councillor J Wright Wendy Gray, Parish Clerk


  • Councillors were in attendance from 7.30 pm
  • 5 members of the public and PCSO Barry Chamberlain were also present


Business Discussed

1 Apologies for absence:  Cllrs Cawood and Price
2 (Annual) Election of Chairman: Cllr Bradshaw proposed Cllr M Beuttell as Chairman, seconded Cllr Turner, all in favour.
3 Declaration of Acceptance of Office:
3.1 – From Chairman: duly completed.
3.2 – From ALL members: duly completed.
4 Election of Other Officers/Representatives:
4.1 Vice Chairperson – Cllr Beuttell proposed Cllr M Bradshaw as Vice Chairman, seconded Cllr Cook, all in favour.
4.2 Street Light Representative – Ian Turner
4.3 Cambridgeshire & Peterborough Association of Local Councils Representative – Ricky Cawood
4.4 Christie Hall Management Committee Representative – Mike Bradshaw
4.5 Tree Warden – Ian Turner
4.6 Parochial Church Council Representative – Dagmar Price
4.7 Parish Footpaths and Bridleways Representative – Ian Turner
4.8 Police Liaison Representative – Nick Cook
4.9 Road Safety Representative – John Wright
4.10 Planning and Development and Land Issues Representative(s) – All Councillors
4.11 Parish Maintenance Representative – Nick Cook
4.12 Finance Representative – Margery Beuttell
4.13 Health & Safety Representative – Mike Bradshaw
4.14 Line Manager for Clerk – Margery Beuttell
4.15 Thornhaugh Development Action Group – Nick Cook
4.16 Any Other Representations:Sibson – Margery Beuttell and Ian Turner
5 Declaration of Interest in Business to be Transacted: to receive declarations of interest – person and/or prejudicial and the nature of those interests relating to items on the agenda.
6 Review of Subscriptions: no changes to subscriptions.
7 Business Expressly Required by Statute:
7.1 Review Council Insurance
7.2 Review Standing Orders including Complaints Procedure
7.3 Review Financial Regulations
7.4 Review Financial Risk Assessment
7.5 Review Clerk’s Terms and Conditions
7.6 Job Description as Clerk
7.7 Job Description as RFO
7.8 Confirmation of Scale of Pay 2014/2015
7.9 Expenses
7.10 Review Internal Auditor Services
7.11 Review Freedom of Information Publication Scheme
7.12 Approve updated Asset Register
Items 7 through to 7.12 approved – no changes at this moment in time.
8 Revised Code of Conduct:
8.1 To agree revised Code of Conduct and sign off – all Cllrs in agreement for revised Code of Conduct to be adopted.  Signed form to be returned to HDC for their records.
9 Annual Accounts for 2013/2014:
9.1 To sign off above accounts – all in agreement for annual accounts approved and signed off.
10 Public Forum:Allotment area (seat) – area has been cleared of weeds but seat is unsafe, it was agreed seat would be replaced. 

Bus Shelter – belongs to Parish Council – Parish Council are quite happy for resident (Mr David Williams) of 21 Church Lane, Stibbington to dismantle provided area is left clean and tidy.  Parish Council will confirm in writing to resident.


Bollards – proforma invoice received for bollards totalling £2,528.53 – all cllrs agreed for works to commence and agreed cost.


Cllr Beuttell reported HDC proposing to put in yellow lines on church lane to deter parking, Cllr Beuttell proposing to do letter drop within next 2/3 weeks, area from Environment Centre down to get feedback from residents – are councillors in agreement for this to be done.  All Councillors in agreement.

11 Reports:PCSO Barry Chamberlain – reported everything very quiet, apologised for not sending in reports in time for meetings but will rectify. 

Resident reported that motor cycle season appears to be upon us with more motor cycles using Elton Road at speed, PCSO advised he would send in request of traffic to carry out checks.

12 Planning Application(s):1400636FUL – Demolition of existing conservatory and replacement with new garden room at 10 Elton Road, Wansford PE8 6JD – no objections raised on this planning application.
13 Date of next meeting:9th July 2014

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