Parish Council Annual General Meeting Minutes 4th May 2011

1

2

Declaration of Acceptance of Office

2.1

– From Chairman – duly completed.

2.2

– From ALL members – duly completed.

2.3

– To co-opt a parish councillor – Mr D Wright was co-opted on to the Parish Council.

3

Election of Other Officers/Representatives

3.1

Vice Chairperson – Cllr M Beuttell proposed Cllr P Styles seconded Cllr Bradshaw, all in favour.

3.2

Street Light Representative – Margery Beuttell

3.3

Cambridgeshire & Peterborough Association of Local Councils Representative – Paul Styles

3.4

Christie Hall Management Committee Representative – Mike Bradshaw

3.5

Tree Warden – Ian Turner

3.6

Parochial Church Council Representative – David Wright

3.7

Parish Footpaths and Bridleways Representative – Nick Cook

3.8

Police Liaison Representative – Ian Turner

3.9

Road Safety Representative – David Wright

3.10

Planning and Development and Land Issues Representative(s) – All councillors

3.11

Parish Maintenance Representative – Nick Cook

3.12

Finance Representative – Margery Beuttell

3.13

Health & Safety Representative – Mike Bradshaw

3.14

Line Manager for Clerk – Margery Beuttell

3.15

Thornhaugh Development Action Group – Mike Bradshaw

3.16

Any Other Representations –

Sibson – Nick Cook

Great Haddon Action Group – Paul Styles – item for next agenda.

4

Apologies for Absence – to receive and accept apologies for absence – Cllr McGuire

5

Declaration of Interest in Business to be Transacted – to receive declarations of interest – person and/or prejudicial and the nature of those interests relating to items on the agenda – Cllr Cook item 13.2.

6

Public Forum – to allow any member of the public to address the council.  Time limited to 10 minutes – white lines, Elton Road opposite shops.

7

Minutes of Previous Meetings

7.1

Approval of Minutes of Meeting 2nd March 2011– agreed.

7.2

Review of Actions from Meeting 2nd March 2011– any necessary actions included as separate items on this agenda –

White lining opposite shops (copy of follow up note to be sent to Cllr Guyatt).

Parish Plan – agenda item next meeting.

Street Lighting Bracket – Cllr Beuttell to follow up.

Noticeboards – clerk to speak with contractor.

8

Review Minutes of Annual Parish Meeting 13^th April 2011 – agreed

9

Review of Subscriptions – Cambridgeshire Acre and CPALC – agreed

10

Business Expressly Required by Statute – all schedules to be forwarded to Councillors for any changes/issues to be raised at next meeting  **

10.1

Review Council Insurance **

10.2

Review Standing Orders including Complaints Procedure **

10.3

Review Financial Regulations **

10.4

Review Financial Risk Assessment **

10.5

Review Risk Assessments **

10.6

Review Clerk’s Terms and Conditions **

10.6.1

Job Description as Clerk **

10.6.2

Job Description as RFO **

10.6.3

Confirmation of Scale of Pay 2010/2011 **

10.6.4

Expenses **

10.7

Review Internal Auditor Services **

New internal auditor to be agreed! – it was agreed that Mr P Taylor be appointed to carry out the internal audit for Sibson-cum-Stibbington Parish Council.  Mr Taylor completes the internal audit for Elton and Wansford Parish Councils and is highly recommended.

10.8

Review Freedom of Information Publication Scheme **

10.9

Approve updated Asset Register **

11

Financial Accounts

11.1

Accounts @ 30^th April 2011 – Community Account  – £11,859.34

                                           Business Saver Account – £18,140.62

11.2

To Approve Annual Accounts – accounts still to be finalised, further meeting to be arranged to sign off.

Website to be set up – clerk obtaining quotes

Need to re look at budget – certain areas budget may need increasing.  Agenda item next meeting.

12

To Authorise the Following Orders for Payment:

12.1

Wendy Gray (clerk’s salary) – £245.95 payment approved

12.2

Inland Revenue (Tax for the clerk deducted from Clerk’s salary) – this figure will be collected every three months.

12.3

Stationery – none

12.4

CPALC Affiliation Fee – £146.10 payment approved

Road Services Limited – Invoice received requesting payment within 14 days – the Parish Council were in agreement for this to be included and payment of £978.00 duly made.

13

Planning:

13.1

1100545FUL – Part 2 Storey and part single storey extension on rear of house at 61 Elton Road, WansfordPE8 6JS– no objections raised.

13.2

1100535FUL – Erection of new dormers, miner infill/extension and creation of new access driveway at 91 Elton Road, StibbingtonPE8 6JX– no objections raised.

14

Correspondence from residents:

14.1

Mr D Wright re councillor vacancy.

Stibbington Centre re trees on strip of ground between their front playground and Old Great North Road– clerk to report to Richard Kingston, Highways.

Telephone Kiosk on Church Lane– painting incomplete – clerk to speak with contractor.

Royal British Legion request to put notice in Parish Council Noticeboard – clerk to contact.

15

General Correspondence:

Street Lighting Maintenance and Energy –1 July 2011onwards

Working with Wansford Parish Council re Play Area – it was suggested that perhaps this could be included in the formulation of the Parish Plan.

Wansford-In-England Cricket Club – ask for a quote and how much had in mind, who else getting funds from.

16

Questions from Councillors:

Bridleway – Cllr Cook to look into.

Footpath down side of bridge on London Road– bikers using as a race track – PCSO to be advised.

17

Reports: report received from PCSO Barry Chamberlain

18

Banking Arrangements: A further signatory is required – Cllr Turner agreed to complete relevant paperwork.

19

Date of Next Meeting: Wednesday 6^th July 2011