Parish Council Minutes 2009

13 January 2009

The meeting of the Parish Council was held at The Environment Centre, Stibbington on Tuesday, 13th January 2009 at 7.30pm.

Present:

Councillor P Gatheral	Councillor J White	Mrs S Kudlinski (Clerk)
Councillor A Coe	Councillor M Beuttell
Councillor M Bradshaw

Councillors were in attendance from 7.30pm

No members of the public were present

Mr I Dewar attended the meeting see 98.1 below

The Chairman, Cllr Gatheral opened the meeting, at 7.30pm.

Business Discussed

94	Apologies for Absence – Cllr I Turner, County and District Councillor M McGuire, PCSO B Chamberlain
95	Approve Minutes of Meeting – 11^thNovember 20084^th December 2008 Minutes for both meetings found to be true and accurate records. Proposed Cllr White and seconded Cllr Bradshaw
96	Review Actions from Meeting – any outstanding actions are listed below as separate agenda items
97	Declaration of Interest in Business to be Transacted – Cllr Bradshaw, a personal interest in item 103.1.1
98	Quality Council Status
98.1	Mr Ian Dewar from CPALC – Mr Dewar is the chief executive of Cambridgeshire and Peterborough Association of Local Councils. The parish council will have to demonstrate that it fulfils ten criteria or standards which include how meetings are conducted along with minutes and agendas, an annual report, accountability, code of conduct, training and the terms that the clerk work to. These are presented in a portfolio of evidence which is assessed at a national level. It is similar to an industry quality mark and is part of a government scheme introduced in 2000 to raise the standards of local councils. This in turn should lead to increased awareness from the District and County Councils. The Parish Council wants to obtain QC status as it will enhance the Parish Council input to business with Hunts DC. The process will start in April 2009. After the clerk has gained a certificate in local council administration it is hoped that quality council status is applied for before the end of 2009. Following Mr Dewar’s advice the parish council then would like to put together a Parish Plan, which is a form of community led plan. The plan determines the future of communities and how they can change for the better. They are documents that set out a vision for the future of a parish and outlines how that can be achieved in an Action Plan. Work on a parish plan will commence later in the year and it will involve residents as their input is part of the process.
98.2	To approve registering the parish council clerk for assessment for QCS (CiLCA) and for clerk to undertake training. All present agreed the clerk should register. The cost will be approximately £150.
9999.1	FinanceAccounts @ 31^st December 2008 community account £178.55 Business premium account £17717.30
100	To Authorise the following Orders for Payment (Cllr Gatheral):
100.1	Mrs S Kudlinski (Clerk’s Salary £143.65 less £28.73 tax ) £114.92					S111 Local Government Act 1972
100.2	Mrs S Kudlinski (Office Expenses) £4.32					S111 Local Government Act 1972
100.3	Inland Revenue (Tax for the Clerk) £28.73					S111 Local Government Act 1972
100.4	Cambs Acre subscription £25.00					S111 Local Government Act 1972
	All present agreed that the above payments were in order.
101	To discuss contribution to clerk’s expenses for home working – heat, light, council tax, use of telephone and broadband. Following discussion it was agreed that the council would pay one twelfth of the annual total of the above bills to contribute to the clerk working from home.Proposed Cllr Gatheral and seconded Cllr Beuttell					S111 Local Government Act 1972
102	Planning
102.1	New Applications These will be on view to the public from 7.30pm					Town & Country Planning Act 1990 Sched 1 Para 8
	Name	Address	Work Planned	Planning Ref	Recommendation
102.1.1	Mrs J Beaumont	105 Elton Rd Stibbington	Erection of 11 dwellings for the over 55s	0801655OUT	Recommend refusal – the comments made in July 2008, when application first received, are unchanged.
103	Correspondence
103.1	Correspondence requiring Council’s Attention
103.1.1	CCC – stopping up the highway: land adjacent to New Lane, Stibbington The council has no objection.
103.1.2	Hunts DC – taxis in Huntingdonshire – questionnaire. Clerk to write to Hunts DC. The questionnaire has no relevance to this part of the district.
103.1.3	CCC – Parish Path Partnership applications for 2009/2010. Clerk to speak to Mrs Marleau to see if she is still willing to complete this on behalf of the parish council.
103.1.4	CCC – proposed changes to county council division names in Huntingdonshire – information only
103.1.5	CCC – supporting people in Cambridgeshire in applying for benefits. Clerk to copy leaflet and put on notice boards if there is room.
103.1.6	CCC – annual report for 2007 – 08 – information only
103.1.7	Northants CC – minerals and waste development framework: core strategy – information only
103.1.8	ICO – freedom of information – fulfilling the obligation to disclose information. Clerk to check on the current policy held by the parish council and council to review it at next meeting.
103.1.9	Cambs Constabulary – Speedwatch operational plan – training to use speed cameras – not necessary at present
103.1.10	Communities and local government – code of recommended practice on local authority publicity – information only
103.1.11	Events and activities – various leaflets. Handed out.
104	Correspondence received via email and copied to disk
104.1	CPALC – service level agreement – information only
104.2	Stibbington Diner – up to date position. A meeting is being convened with the café owner, Cllrs McGuire, Gatheral and Coe along with PCSO Chamberlain and officials from CCC Highways. This will be reported back at the next meeting.A letter was read out from a local resident complaining about the state of the road outside the Stibbington Diner warning of the possibility of accidents and damage to vehicles.
104.3	Hunts DC – public meeting dates. Already displayed on notice boards.
104.4	North Northants – core spatial strategy – information only
104.5	Cambridgeshire Neighbourhood Watch meeting 31/1/09 – Cllr Coe to pass the information to the neighbourhood watch coordinator.
104.6	CPALC – Hunts District Assoc meeting 17/2/09 – no one available to attend
105	Questions from Councillors
105.1	5 Church Lane – Hunts DC planning enforcement update. Hunts DC planning enforcement team are still in the process of addressing this situation.
105.2	Streetlights – on bridge and Roman Drive. Clerk has reported that they are not working. CCC should respond within 2 weeks.
105.3	Signs – new signs for bridge and on New Lane. CCC Highways have ordered the sign for the bridge and will install it as soon as it arrives. Clerk to report the sign on New Lane that has been damaged along with obscured signs on London Road, Wansford.
105.4	A1 northbound – damage to new verges caused by lorries leaving filling station and rubbish in ditches. Clerk to contact CCC Highways.
105.5	A1 southbound – increasing amount of rubbish outside vehicle compound. Cllr Gatheral to investigate.
105.6	Number of trees removed from land at Meadow View, Gt North Rd, before planning permission given. Concern was expressed about the number of trees that had already been removed and discussion about whether anything could be done to prevent further felling of trees. Clerk to enquire whether there is any public record of trees in the parish that have tree preservation orders on them.
105.7	State of footpath from Roman Drive to Church Lane. Clerk to contact Hunts DC to see if they will clear the path.
106	Reports
106.1	Crime Report – report from PCSO Chamberlain received and handed out. No further action necessary.
107	Any Other Matters (Information/Questions Only – No Decisions)
107.1	Parish Plan – see 98.1 above
107.2	Budget – to include training for clerk to gain CiLCA qualification and to allow for any parish plan expenses.
108	Impact of Resolutions on Crime Management in this Parish – none					S17 Crime & Disorder Act 1998
109	Date of Next MeetingTuesday, 10^th March 2009 at 7.30pm at the Environment Centre, Stibbington

10 March 2009

The meeting of the Parish Council was held at The Environment Centre, Stibbington on Tuesday, 10th March 2009 at 7.30pm.

Present:

Councillor P Gatheral		Mrs S Kudlinski (Clerk)
Councillor I Turner
Councillor M Bradshaw

Councillors were in attendance from 7.30pm

Two members of the public attended the meeting

No questions were raised at the start of the meeting

The Chairman, Cllr Gatheral opened the meeting, at 7.30pm.

Business Discussed

116	Apologies for Absence – Cllrs J White, A Coe and M Beuttell PCSO B Chamberlain, County Cllr McGuire
117	Approve Minutes of Meeting – 13^thJanuary 20093^rd February 2009 – planning All councillors present agreed that both sets of minutes were a true and accurate record of those meetings.
118	Review Actions from Meeting – any matters arising have been included as separate agenda items. See below.
119	Declaration of Interest in Business to be Transacted122.1.2 Cllr I Turner – personal interest 122.1.1 Cllr M Bradshaw – personal and prejudicial interest 122.1.3 all councillors present – personal interest
120 120.1	FinanceAccounts @ 28^th February 2009 Community account £3130.58 Business premium £14617.30
120.2	To Receive ‘Budget Vs Spent’ Report – available at meeting . Presented by clerk at meeting and found to be in order.
121	To Authorise the following Orders for Payment (Cllr Gatheral):
121.1	Mrs S Kudlinski (Clerk’s Salary for February 2009 £137.31 less £27.46 tax ) £109.85						S111 Local Government Act 1972
121.2	Mrs S Kudlinski – Expenses for home working £350.00						S111 Local Government Act 1972
121.3	Inland Revenue (Tax for the Clerk) £27.46						S111 Local Government Act 1972
121.4	Royal British Legion – The Christie Hall £910.00
121.5	CCC – Streetlights – maintenance and electricity used £1478.90
121.6	Registration for Quality Council Status SLCC £150.00
	Total £3026.21Clerk to query the amount of energy charged for streetlights as it had increased by 100%. Otherwise those councillors present agreed all payments in order and correct.
122	Planning
122.1	New Applications These will be on view to the public from 7.0pm						Town & Country Planning Act 1990 Sched 1 Para 8
	Name	Address	Work Planned	Planning Ref	Recommendation
122.1.1	Mr and Mrs D Mennie	Meadow View, Gt North RdStibbington	Single and 2 storey extension	0900084FUL	Recommend approval because the proposal is an improvement on the existing dwelling.
122.1.2	Mr T Darlow	Land adjacent to 99 Elton Road Stibbington	Erection of a dwelling	0900111FUL	Recommend approval because the neighbouring properties would be well screened from the proposal and the whole proposal is likely to enhance the site and the local area. See comment below.
122.1.3	Great Oak Holdings Ltd	Land adjacent to 24 Elton Road Wansford	Change of use and erection of a dwelling	0900186FUL	Unable to comment as resident had informed the council re county court judgement on some of the land included in the application. Maps showing boundaries incorrect. See comment below.
122.1.2a	Concern was raised regarding the impact on protected trees in the area. Clerk to contact the tree officer and check that they are aware of work being done in the area where a tree preservation order is in place.
122.1.3a	Letter received from a local resident stating that they had tenancy over part of the land included in the proposed development. The parish council had been unaware of this when the last application had been approved. In addition since the last application the rivers authority had made some adjustments to the designated flood plain area. Owner of one of the adjoining properties present at meeting and confirmed some of the boundaries delineated on the plans belonged to them and not the proposed development.
123	Current enforcement cases – update. 18 Elton Road, Wansford and 5 Church Lane, Stibbington. Enforcement officer at Hunts DC working on these cases and in addition 1 Chapel Court – newly erected fence.
124	Correspondence
124.1	Hunts DC – precept 2009/10. The precept remains at £11000 for the next finacial year.
124.2	Hunts DC – local development framework – development of options. Information only.
124.3	Conservation Areas and Tree preservation orders – maps. Copies of the latest maps to be prepared for all councillors including the map showing tree preservation orders. Clerk to include in ‘Living Villages’ the link to Hunts DC and a note about preserving the integrity of the village as a lot of it is in a conservation area when planning applications are made.
124.4	CPALC – AGM minutes and bulletin. Information only.
124.5	CCC and PCC – new sites proposed for mineral and waste development. Information only.
124.6	CCC – Countryside access issues. Information only.
124.7	Cambridgeshire Transport Commission. Information only.
124.8	Northants CC – Locations for waste and minerals development – proposed submission. Information only.
124.9	East Northants C – schedule of proposed changes to Rural North, Oundle and Thrapston Plan and Proposals map. Information only.
125	Correspondence from Residents of the Parish
125.1	Stibbington Church – graveyard extension. This will need to be fenced properly and could perhaps be considered in the next round of bidding for small developments. In addition funding could be sought from Augean Waste – Thornhaugh.
125.2	Snow clearing – Cllr Gatheral to speak to the farmer that had done a lot of the snow clearing.
126	Other Correspondence – received via email and copied to disk
126.1	Standards Committee – parish pack including information on declaration of interests. Information only.
126.2	Fund raising concert. Information only.
126.3	CCC – minerals and waste public consultation. Information only.
126.4	Huntingdon traffic management area joint committee. Information only.
126.5	North Northants Core strategy – review. Information only.
126.6	County liaison meeting – report 23/10/08 and 15/01/09. Information only.
126.7	Rural Services Community – weekly email? Clerk currently receives this and will pass on any relevant information.
126.8	Hunts District Ass of Parish and Town Councils. Information only.
127	Questions from Councillors
127.1	·1 Dates and days of scheduled meetings. Days and dates to be finalised at meeting 12^th May 2009 as some councillors cannot always attend on a Tuesday. ·2 Drains appear to have collapsed where the fatal accident occurred on Great North Road. Clerk to contact Highways and request that they survey the area.
128	Reports
128.1	Crime Report – report received from PCSO Chamberlain, more information needed.
129	Any Other Matters (Information/Questions Only – No Decisions)
129.1	Froglife. Information only.
129.2	Town and Parish Standard. Available from clerk
129.3	Clerks and Councils Direct. Available from clerk
130	Impact of Resolutions on Crime Management in this Parish – none					S17 Crime & Disorder Act 1998
131	Date of Next Meeting
	Annual Parish Meeting Tuesday, 14^th April 2009 at 7.30pm at the Environment Centre, Stibbington

Annual Parish Meeting – 14 April 2009

The Annual Parish Meeting for Sibson cum Stibbington Parish was held at The Environment Centre, Stibbington on Tuesday, 14^th April 2009 at 7.30pm.

There were 8 members of the public present, 5 members of the Council and the Clerk.

The Chairman, Cllr Gatheral opened the meeting, at 7.30pm and welcomed everyone to the meeting.

A one minute silence was observed in memory of Mr R Vernon.

Business Discussed

Apologies for absence – Councillor M Bradshaw and County and District Councillor M McGuire

The Chairman gave a report of the activities of the parish council over the last year which included the following:

Planning applications

Crime

Finance

Councillors’ responsibilities

Thanks to the clerk and members of the council

A copy of his report can be obtained from the clerk.

The Draft accounts for 2008-9 were circulated. Clerk discussed increased costs for training and costs associated with applying for Quality Council Status as well as compiling a Parish Plan. Some of these costs are not yet known.

Councillor Coe gave a brief overview of what quality council status entailed and how it would give more weight to the parish council. It involves putting a portfolio together of everything the parish council does as well as the clerk being qualified.

The Parish Plan is entirely different and can only be put together by residents not the parish council. It will outline how residents would like to see the parish develop in terms of planning and any other improvements in order to preserve the village and allow it to grow.

Cllr Gatheral asked the floor for any questions.

Q Is the parish plan or quality council status conditional on each other.

A No, but the clerk does have to gain the required qualification for the parish council to qualify for quality council status.

Any other matters.

Mr Winfrey raised the matter of traffic lights on the bridge in Wansford. It had been noted that during the recent road works on the A1 when temporary traffic lights were in situ there had been fewer problems on the bridge. Mr Winfrey has already spoken to the chair of Wansford Parish Council who had spoken to the Environment Agency. The Environment Agency is responsible for the bridge and at present will not allow traffic lights to be installed due to the age of the bridge. There other agencies involved with the fabric of the bridge but not with traffic concerns.

Since the removal of the temporary traffic lights the problems on the bridge have reoccurred which include people not giving way to oncoming traffic as the priority is unclear and lorries continuing to use the bridge despite the weight restriction.

It was agreed that a joint approach would be appropriate and that Councillor P Gatheral will also speak to Wansford Parish Council about this. This would be a good project to increase the level of cooperation and communication between the two parish councils.

Mr Winfrey also offered to help when and where necessary.

Conclusion of Annual Parish Meeting – Cllr Gatheral thanked everyone for attending and closed the meeting, at 7.56pm. The next scheduled meeting will be the Annual General Meeting to be held on Tuesday, 12^th May 2009 at the Environment Centre, Stibbington at 7.30pm.

Further meeting to consider the following:

	Declaration of interest in the business to be transacted.
132	Notice of Appointment of Date For The Exercise of Electors Rights Council to agree that subject to the Annual Statement of Governance being approved by Council (See item 133) this notice to be posted on Wednesday, 15^th April, with accounts (2008/9) being made available between 29^th April 2009 and 28^th May 2009 (20 working days) 4pm – 8pm, by appointment with the Clerk, at a venue to be agreed, with a councillor in attendance. Submission will then be made to the External Auditors by the 1st June 2009. All councillors present agreed and Clerk to post notice.					Accounts & Audit Regulations 1996 (SI 1996/590) s9
133	Annual Return – Annual Governance Statement Following approval of accounts & associated documents & the satisfactory internal audit, that the parish council approve the annual governance statement (section 2) of the Annual Return for the year ending 31^st March 2009 and instruct the Chairman & Clerk (RFO) to sign the Annual Return on behalf of the Council. Accounts found to be in order and all councillors present agreed the annual governance statements. Chairman and clerk signed the annual return.					Power: Accounts & Audit Regulations 1996 (SI 1996/590) s 8
134	Planning
134.1	New Applications These will be on view to the public from 7.20pm					Town & Country Planning Act 1990 Sched 1 Para 8
	Name	Address	Work Planned	Planning Ref	Recommendation
134.1.1	Ms L Ayres	Stable at rear of 16 London RoadWansford	Alterations to form a dwelling	0900296FUL and 0900297LBC	Planning permission had been previously granted for this application but had expired. Recommend approval and no further comments to add to those made at the time of the original application

12 May 2009

The meeting of the Parish Council was held at The Environment Centre, Stibbington on Tuesday, 12th May 2009 at 7.30pm.

Present:

Councillor P Gatheral	Councillor J White	Mrs S Kudlinski (Clerk)
Councillor A Coe	Councillor I Turner
Councillor M Beuttell

Councillors were in attendance from 7.30pm

11 members of the public were present

PCSO B Chamberlain was present

District and County Councillor M McGuire was present

The Chairman, Cllr Gatheral opened the meeting, at 7.30pm and asked if any members of the public wanted to raise anything.

Questions raised by members of the public were;

What is happening at Water’s Edge as phase 2 had been launched and concern was expressed about possible deviation from the original planning permission granted. The parish council had not received any notification of any changes to date. The clerk to contact the enforcement team to express concern.

What is happening with the development off the A47 which falls under Wansford Parish Council? Chairman P Gatheral invited Cllr T Pearson from Wansford Parish Council to reply. There has been a number of rumours. PCC planning enforcement had been contacted and had visited the site. There is a planning consent in place. Some ground works had already been started. There is some concern regarding the risk to the A47 from extensive ground work and also about the nature of the use of the site. Discussion took place regarding this.

Mr N Guyatt was asked to provide information about Gypsy and Travellers sites and advised everyone present that every council (city, town or district) had to have a policy for gypsy encampments and that a sequential test was carried regarding their location. i.e how close is the nearest centre of employment?

Discussion continued. Hunts DC would be consulted as it is an adjoining authority. But nothing received by parish council to date.

Chair P Gatheral finished by agreeing that the parish council would closely watch what happened and would support Wansford Parish Council where possible.

Business Discussed

1	(Annual) Election of Chairman – Cllr A Coe nominated Cllr P Gatheral to be chair. His was seconded by Cllr I Turner
2	Declaration of Acceptance of Office
2.1	– From Chairman – office accepted and declaration signed by Cllr Gatheral who explained that would be his final year as Chairman
2.2	– From ALL Members – not necessary as this is not an election year.
3	Election of Other Officers/Representatives
3.1	Vice Chairperson – Cllr A Coe appointed
3.2	Street Lights Representative – Cllr I Turner appointed
3.3	Cambridgeshire and Peterborough Association of Local Councils Representative – Cllr J White appointed
3.4	Christie Hall Management Committee Representative – Cllr M Bradshaw
3.5	Tree Warden – It was agreed that Mary Marleau would remain as Tree Warden for the village and she would liaise closely with the Parish Council regarding spending decisions.
3.6	Parochial Church Council Representative –
3.8	Parish Footpaths and Bridleways Representative – Cllr Turner appointed and he would liaise closely with Mrs Marleau.
3.9	Police Liaison Representative – Cllr A Coe appointed
3.10	Road Safety Representative – Cllr A Coe appointed
3.11	Planning and Development and Land Issues Representative(s) – It was agreed planning matters would be reviewed by full council.
3.12	Parish Maintenance Representative – Cllr Coe appointed
3.13	Finance Representative – Cllr M Beuttell appointed
3.14	Health and Safety Representative – Cllr M Bradshaw appointed
3.15	Line Manager for Clerk – Cllr P Gatheral
3.16	Thornhaugh Development Action Group – Cllr P Gatheral and Cllr M Bradshaw
3.17	Any Other Representations – Sibson Airfield – Cllr A Coe appointed
4	Review of Subscriptions
4.1	Cambs and Peterborough Association of Local Councils – £132.16. All present agreed that this would continue.
4.2	Cambridgeshire ACRE – £25. All present agreed that this would continue.
5	Inspection of Deeds – none held
6	Apologies for Absence – Cllr M Bradshaw
7	Declaration of Interest (for items on the agenda) – none
8	Minutes of Previous Meetings
8.1	Approval of Minutes of Meeting 10^th March 2009 – all present agreed the minutes to be a true record of the meeting.
8.2	Review of Actions from Meeting 10^th March 2009 (Information Only)Any necessary actions included as separate items on this agenda.
8.3	Review Minutes of Annual Parish Meeting 14th April 2009 – all present agreed the minutes to be a true record of the meeting.
9	Business Expressly Required by Statute
9.1	Review Council Insurance – this was reviewed in September 2008 and will bereviewed again in September 2009. Clerk to check with another insurance company to get another quote.
9.2	Review Standing Orders including Complaints Procedure. These remain unaltered from previous year.
9.3	Review Financial Regulations. These remain unaltered from previous year.
9.4	Review Financial Risk Assessment. This remains unaltered from previous year.
9.5	Review Risk Assessments. These remain unaltered from previous year.
9.6	Review Clerk’s Terms and Conditions. These remain unaltered from previous year.
9.6.1	Job Description as Clerk. These remain unaltered from previous year.
9.6.2	Job Description as RFO. These remain unaltered from previous year.
9.6.3	Confirmation of Scale of Pay 2008/9 to be SCP 18. This remains unaltered from previous year.
9.6.4	Expenses. These remain unaltered from previous year.
9.7	Review Internal Auditor ServicesTo consider retaining the services of an Internal Auditor for this Parish Council and the frequency of his checks, currently once a year. Mr Russell has agreed to act as independent internal auditor for a further year.
9.8	Review Freedom of Information Publication Scheme. To be put on the agenda for the July meeting to discuss. DVD outlining scheme received and to be reviewed.
9.9	Approve Updated Asset Register. Asset register increased by 1.5% in line with inflation. Number of assets remains the same.
10 10.1	Financial AccountsAccounts @ 30^th April 2009 community account £104.37 premium account £20121.34
10.2	Accounts checked by Cllr Gatheral
11	To Authorise the Following Orders for Payment : Cllr P Gatheral
11.1	Mrs S Kudlinski (Clerk’s Salary for April 2009 £169.00 less £33.80 tax) £135.20					S111 Local Government Act 1972
11.2	Inland Revenue (Tax for the Clerk deducted from Clerk’s salary) £33.80					S111 Local Government Act 1972
11.3	CPALC Invoice annual subscription £132.16
11.4	Living Villages subscription £120.00
11.5	Stationery £34.07
	Total £455.23
	All payments to found to be in order.
12	Planning
	These applications can be viewed by the public from 7.30pm
12.1	Amended Applications					Town & Country Act 1990 Sched 1 Para 8
	Address	Name	Work	Planning ref
12.1.1	Yard at rear of 24 Elton Rd Wansford		Change of use and erection of a dwelling. Cert B now received	0900186FUL
12.2	Current enforcement cases
	Address	Name	Work	Planning Ref
12.2.1	8 London Rd, Wansford		Not in accordance with permission	0900046ENPLAN	Case closed
12.2.2	18 Elton Road, Wansford		Listed building/conservation area	0800077ENLBCA	Alterations to be made by 13/7/09
12.2.3	5 Church Lane Stibbington		Business from home	0800224ENUDOM	Formal action being investigated
12.2.4	1 Chapel Court Wansford		Means of enclosure	0900057ENENC	20/4/09 deadline for alterations. Clerk to contact enforcement officer
12.3	Development control panel meeting
12.3.1	Land adjacent 99 Elton Road Stibbington		Erection of a dwelling	0900111FUL	Meeting 18/5/09
12.4	Planning correspondence
12.4.1	Development Control Panel dates of meetings – information only
13	Correspondence from residents
14	Grant to Stibbington Church. Renovations necessary. See email from Mr Winfrey. Discussion regarding whether church likely to receive funds from elsewhere in addition to any monies parish council able to donate. Annual grant to be discussed at next meeting.
15	CPALC – CiLCA course for clerk. Clerk to attend in order to qualify and then Quality Council status to be applied for. Cost £350. All present agreed clerk should attend commencing 6^th June 2009.
16	Combined European and County Council Elections – notification received and posted on notice boards. Date is 4^th June 2009.
17	Correspondence
17.1	CPALC – briefing note on the Power of Wellbeing. Advice from CPALC that this does not need to be adopted
17.2	CPALC – outreach training for 2009/2010. This is to be discussed at the meeting in July.
17.3	CPALC – Assembly Meeting date changed to 16^th May 2009. No one able to attend
17.4	Cambridgeshire Local Access Forum – dates of meetings. Information only.
17.5	Cambs and Peterborough Minerals and Waste Plan – further additional sites consultation
17.6	Cambridgeshire Acre – Calor village of the year competition. Information only.
17.7	Hunts DC – Compost giveaways. Please let Cllr P Gatheral know if any compost required as he is happy to collect.
17.8	Cambridgeshire Constabulary – Speedwatch scheme
17.9	CCC – weather the storm – a guide to help you through the economic downturn
17.10	Information Commissioner’s Office – freedom of information Act 2000. DVD for information. Cllr A Coe to review and discuss with clerk. See item 9.8. To be put on the agenda for the July meeting to discuss.
17.11	East Anglia’s Children’s Hospice – requesting donation.
17.12	Equality and Human Rights Commission – Equality Bill. Cllr P Gatheral to review information received.
17.13	Cycle West Group – new cycle route to A1. Councillors would like to see proposed routes. Quite likely that the cost will be too great. Clerk to reply.
18	Questions from Councillors
18.1	Problems on bridge in Wansford
18.2	Speeding through the village and along Elton Road
18.3	Dates of future meetings to be agreed as not all councillors available on Tuesdays
18.4	Walk through Parish by parish councillors
19	Reports
19.1	Crime Report – PCSO B Chamberlain handed out his report covering the last 2 meetings. He went on to explain that he unable to give more information about the individual cases as some of the cases were still current and he must not prejudice them in any way.
19.2	Internal Audit Report 2008/9 (Clerk – all points raised by Mr Russell addressed and answered satisfactorily. Risk management to be reviewed at a further meeting.
20	Proposals and Resolutions
20.1	Banking ArrangementsThat the following Councillors remain bank signatories on both Barclays accounts. ·1 Mr Peter Gatheral ·2 Mr Mike Bradshaw Another signatory to be appointed. Cllr M Beuttell to be third signatory and clerk to make arrangements – approved by all present						Power: S111 of Local Government Act 1972
20.2	Asset Register :That the council approve the Asset Register as complete and accurate. Increased by 1.5%. Asset register approved by all present.						Power: S111 of Local Government Act 1972
21	Impact of Resolutions on Crime Management in the Parish – none						Power: Crime & Disorder Act 1998 S17
22	Date of Next Meeting
	Wednesday, 1^st July 2009 at The Environment Centre, Stibbington at 7.30pm

1 July 2009

The meeting of the Parish Council was held at The Environment Centre, Stibbington on Wednesday, 1^st July 2009 at 7.30pm.

Present:

Councillor P Gatheral	Councillor J White	Mrs S Kudlinski (Clerk)
Councillor A Coe	Councillor I Turner
Councillor M Bradshaw	Councillor M Beuttell

Councillors were in attendance from 7.30pm

7 members of the public were present

Questions raised by members of the public –

Residents parking in Wansford?

Councillors felt that this would be unlikely due to funding issues and the length of time that it would take and how it would be policed.

The Chairman, Cllr Gatheral opened the meeting, at 7.30pm.

Business Discussed

28	Apologies for Absence – County and District Cllr Maguire and County Cllr Guyatt
29	Approve Minutes of Meeting – 12^thMay 200928^th May 2009 (planning) All present agreed that the two sets of minutes were a true record of the meetings.
30	Review Actions from Meeting – included on agenda as separate items.
31	Declaration of Interest in Business to be Transacted –Cllr Gatheral prejudicial interest in item 35.1.2 Cllr Beuttell personal interest in item 35.1.2
32	Business Expressly Required by Statute
33 33.1	FinanceAccounts @ 2009 community account £575.10 Business premium account £19221.34
33.2	To Receive ‘Budget Vs Spent’ Report – all payments in line with budget. Clerk still pursuing excessive energy costs for streetlights in last financial year and also refund from Inland Revenue for tax returns completed on line.
34	To Authorise the following Orders for Payment (Cllr Gatheral): with the exception of item 34.5 all present agreed that the following payments were in order.
34.1	Mrs S Kudlinski (Clerk’s Salary for June 2009 £239.00 less £47.80 tax ) £191.20					S111 Local Government Act 1972
34.2	Mrs S Kudlinski(Office Expenses) £8.28					S111 Local Government Act 1972
34.3	Mrs S Kudlinski (Travel Expenses) £22.40					S111 Local Government Act 1972
34.4	Inland Revenue (Tax for the Clerk) £47.80					S111 Local Government Act 1972
34.5	Stibbington Church £600.00 See item 38.1.2 payment changed to £300
34.6	CPALC – CiLCA course for clerk £350.00
	Total £1319.68
35	Planning
35.1	New Applications These will be on view to the public from 7.30pm **Cllrs Gatheral and Beuttell left the room before the discussion on item 35.1.2 and returned after a decision was made.					Town & Country Planning Act 1990 Sched 1 Para 8
	Name	Address	Work Planned	Planning Ref	Recommendation
35.1.1	JJ and J Hartley	21 Gt North RdStibbington	Demolition of existing build and erection of new dwelling	0900620FUL	recommend approval because the current building is derelict and the proposal will enhance the local area and is sympathetic to the surrounding properties.
35.1.2**	Mr P Stubbs	Old Coach HseLondon Rd Wansford	Proposed orangery	0900698FUL	**Recommend approval because the proposal does not involve any visual changes from the previous application that was also approved.
35.2	Determinations
35.2.1	NameGt Oak Holdings	AddressYard to rear of 24 Elton Rd Wansford	Work PlannedErection of detached dwelling	Planning Ref0900186FUL	Decisionrefused
36	Freedom of information publication scheme – review. Cllr Coe reported that the parish council was conforming to what was required under the freedom of information publication scheme and most information was freely available to all either at Hunts DC or the parish council.
37	Parish Council Noticeboards – size and location. The notice boards currently used are not big enough to hold all the information. Location of a larger one in Wansford discussed. Cllr Beuttell to approach The Haycock to see whether they would consider a notice board in the corner of their garden next to the wall on the side of the footpath.
38	Correspondence
38.1	Correspondence from Residents of the Parish – see disk for copies of correspondence
38.1.1	Email received regarding the provision of a play area – see disk for email Amount of children likely to use play area to be investigated. Clerk to contact the resident who made the enquiry. Clerk to see if the Environment Centre is happy for local children to use their facilities when centre not in use.
38.1.2	Request from Stibbington Church re grant as given in previous years plus any extra monies towards renovation costs.See also 34.5 above. Amount granted changed to £300 to be paid straight away with a covering letter requesting supporting information ie which other organisations have been approached for assistance, total financial outlay and what it is for. This will then be put on the agenda for 2/9/09 to be considered again.
38.1.3	Letter received from Royal British Legion – information only
38.2	Correspondence requiring Council’s Attention – see disk for copies of correspondence
38.2.1	Proposed Nuclear Waste disposal site at Kings Cliffe. Public meeting to be held on 2/7/09 in Kings Cliffe Memorial Hall everyone is welcome to attend. A decision has not yet been made.
38.2.2	Public meeting re item 38.2.1 at Kings Cliffe Village Hall on 2/7/09 at 7.30pm
38.2.3	Hunts DC – registration of financial and other interests. Update needed. All councillors signed the declaration to certify that their interests had not changed.
38.2.4	CCC – jointly funded minor improvement schemes 2010/2011 bidding round.The on going problem of speeding through the village could be considered for this. However a no solution had yet been found then the parish council cannot at present apply for funding.
38.2.5	CPALC – training for Councillors. This is essential if quality council status is to be applied for.·1 Clerk to investigate a trainer coming locally and possibly sharing the costs with other local parish councils. ·2 Councillors interested in training for planning matters and generally for professional development
38.2.6	Local Staff Handbook. Information and reference. Available from clerk
38.2.7	CPALC Parish toolkit – Information and reference. Available from clerk
38.2.8	Contract arrangements for clerk
38.2.9	Local development framework – information received. Government can just go ahead with schemes for low cost housing and the local area has little say – everyone needs to be aware and check carefully any local development.
38.3	Other Correspondence – see disk for copies of correspondence
38.3.1	CCC – parish footpaths scheme letter received and notes from meeting held in April.Mrs Marleau to contact John Cooper from CCC to see if anything has happened regarding the delisting of a footpath that is not used and regarding the footpath at Water’s Edge.
38.3.2	Cambridgeshire Horizons – copy of Green Vision News – information only
38.3.3	Community Action – magazine received – information only
38.3.4	NALC – Chief Executives report – information only
38.3.5	Wansford PC – site on A47. At present work seems to had stopped. The present planning application has been withdrawn and is to be resubmitted to include the moorings detail.
39	Questions from Councillors
39.1	Use of contractors re incident in Thrapston – Cllr Bradshaw explained about an incident regarding Thrapston Parish Council and that they are now being sued. If contractors engaged by parish council they every care should be taken.
39.2	5 Church Lane Stibbington – Cllr Coe. Still being reviewed by planning enforcement team. However at present there were fewer cars at the front of the property.
40	Reports
40.1	Crime Report – none received
41	Any Other Matters (Information/Questions Only – No Decisions)
42	Proposals and Recommendations – all present agreed that the following items were in order.					Add power
42.1	Grant to Stibbington church – £300 at present					S137
42.2	To purchase Charles Arnold Baker – updated version					S111 Local Government Act 1972
43	Impact of Resolutions on Crime Management in this Parish – none					S17 Crime & Disorder Act 1998
44	Date of Next Meeting
	Wednesday, 2^nd September 2009 at 7.30pm at the Environment Centre, Stibbington

2 September 2009

The meeting of the Parish Council was held at The Environment Centre, Stibbington on Wednesday, 2^nd September 2009 at 7.30pm.

Present:

Councillor P Gatheral	Councillor J White	Mrs S Kudlinski (Clerk)
Councillor A Coe	Councillor I Turner
Councillor J Roberts	Councillor M Beuttell

Councillors were in attendance from 7.30pm

7 members of the public were present

Questions raised by members of the public;

– Minutes should be available in the Post Office in Wansford – clerk to ensure up to date minutes are available

– Dates of meetings to be included in ‘Living Villages’ – clerk to ensure these are published again

– Notice boards too small to display all the information – this is currently being reviewed.

The Chairman, Cllr Gatheral opened the meeting, at 7.30pm.

Business Discussed

45	Apologies for Absence – Cllr M Bradshaw due to holiday commitments.
46	Approve Minutes of Meeting – 1^st July 2009. All present agreed that these minutes a true and accurate record of the meeting.
47	Review Actions from Meeting – all items included as separate agenda items
48	Declaration of Interest in Business to be Transacted – none declared
49	Business Expressly Required by Statute – none
50	To co-opt a parish councillor – Mr J Roberts was duly co-opted as a parish councillor. All present agreed.
51 51.1	FinanceAccounts @ 31^st August 2009 community account £355.42 Business premium account £18523.66
51.2	To Receive ‘Budget Vs Spent’ Report. Current position on budget reported by Clerk. To date everything was within budget apart from clerk’s training which was awaiting the awarding of a bursary of £100 to bring the training back within the budget. Also still awaiting the refund of the tax incentive.
	To Authorise the following Orders for Payment (Cllr Gatheral):
52.1	Mrs S Kudlinski (Clerk’s Salary for August 2009 £156.51 less £31.30 tax ) £125.21					S111 Local Government Act 1972
52.2	Inland Revenue (Tax for the Clerk) £31.30					S111 Local Government Act 1972
52.3	Mrs S Kudlinski (Travel Expenses) £22.40					S111 Local Government Act 1972
52.4	Updated Charles Arnold Baker – Local Administration reference book £69.00					S111 Local Government Act 1972
	Total £247.91
	All payments above agreed.
53	Planning
53.1	New Applications These will be on view to the public from 7.30pm					Town & Country Planning Act 1990 Sched 1 Para 8
	Name	Address	Work Planned	Planning Ref	Recommendation
53.1.1	Mr D Mennie	22 Elton RoadWansford	Cottage refurbishment	0900999LBC	Recommend approval as it is in respect of internal work only and is in keeping with the rest of the building
53.2	Amended application
53.2.1	JJ and J Hartley	21 Gt North RdStibbington	Demolition of existing build and erection of new dwelling	0900620FUL	Recommend approval because the current building is derelict and the proposal will enhance the local area and is sympathetic to the surrounding properties.
53.3	Determinations
	Name	Address	Work Planned	Planning Ref	Decision
53.3.1	Mr P Stubbs	The Old Coach HLondon Rd Wansford	Proposed Orangery	0900698FUL	refused
53.3.2	Gt Oak Holdings Ltd	Yard at rear of 24 Elton Road Wansford	Erection of a dwelling	0900186FUL	To go to appeal
53.4	·1 Current planning enforcement cases – the following cases are currently being reviewed by the enforcement team. Cllr Gatheral to contact CLLR Maguire to see if anything further can be done as the cases have been on going for some time. ·2 18 Elton Road, Wansford ·3 5 Church Lane, Stibbington ·4 1 Chapel Court, Wansford – fence is to be removed and replaced by a hedge ·5 22 Elton Road, Wansford ·6 Fairfax, 8 London Rd, Wansford – case closed
54	Correspondence
54.1	Correspondence from Residents of the Parish
54.1.1	Letter received from Mr R Winfrey regarding grant to Stibbington church.Mr Winfrey attended the meeting and gave a resume of what costs the church had recently incurred regarding electrical work and the proposed fencing of the addition to the graveyard. It was agreed by all present to pay a further £300 for the upkeep of the churchyard. Discussion took place regarding the fencing generally and the viability of a stone wall around the extension to the graveyard and the cost. Other sources of funding discussed as the council has to be sure that any expenditure is in accordance with the law. Clerk to assist the parochial church council where appropriate. Mr Winfrey pointed out that the churchyard was in much better condition thanks to the funding from the council.
54.1.2	Letter from Mr Powell re Living Villages – Letter originally sent to Wansford PC regarding an invoice for their accounts for monies paid to ‘Living Villages’. This council will also need the same in the future.
54.1.3	Parking restrictions along Great North Road, Stibbington, near to Nene Valley Railway.Clerk to contact County Cllr Maguire to enquire why yellow lines had been painted and no parking signs erected along Gt North Rd Stibbington and not elsewhere. Query regarding whether the correct procedure had been followed as residents were not informed.
54.2	Other Correspondence
54.2.1	Councillor training – CPALC. Clerk to check again with Wansford and Elton PCs to see if some local training could be arranged and therefore save costs.
54.2.2	CCC – Children’s centres development in Cambridgeshire. Information only
54.2.3	Cambs ACRE – notice of AGM 29/9/09. Information only
54.2.4	NHS – Cambs Community Services AGM 22/9/09. Information only
54.2.5	NHS – Hinchingbrooke Health Care – AGM 24/9/09. Information only
54.3	Correspondence received via email and copied to disk. Items 54.3.1 to 54.3.11 for information only.
54.3.1	Ecotowns – information received.
54.3.2	CCC – Swine flu outbreak.
54.3.3	Green communities – local support
54.3.4	Cambridgeshire Transport Commission
54.3.5	EERA news
54.3.6	Cambridgeshire Together – rural debate
54.3.7	Youth of today – local councillor shadowing programme
54.3.8	NALC Leadership academy
54.3.9	NALC – direct information service information
54.3.10	NALC – website access
54.3.11	NALC – annual conference 4 and 5 September 2009
54.3.12	Parish Watch – minutes of meeting 18.06.09.Councillors had attended the meeting and providing the terms of the agreement were adhered to then there should be few problems. The level of radio activity was to be very low level. Concern expressed regarding further extension to the site.
54.3.13	CCC – street light – query re invoice for last financial year. Information only
54.3.14	Street light removal. It is no longer permissible to place streetlights on a BT pole and therefore if the BT pole is condemned the bracket must be removed at a cost of approx £420 or alternatively placed a new separate pole costing approx £1500.
54.3.15	Future jobs fund. Information only
54.3.16	Hunts DC – briefing note – strategic housing land availability assessment. Information only
54.3.17	CCC – mass vaccination of community. Information only
54.3.18	CCC – highway maintenance. Information only
54.3.19	Playbuilder funding – and request from last meeting re play area. Clerk still awaiting information from resident regarding number of children likely to use a play area locally.
55	Questions from Councillors
55.1.55.2 55.3 55.4 55.5	·1 Parish Walk – Stibbington side of A1 Saturday, 10^th October 2009. ·2 Timetable for Quality Council Status application – nothing further can be done at present as clerk still has to finish qualification. (CiLCA) ·3 Holly hedge obstructing footpath between Roman Drive and Church Lane. Clerk to write to the owner/occupier to request the hedge is trimmed. ·4 Request for verges to be cut – who is responsible? Depending on locality it could be Hunts DC, CCC Highways or contractors for Highways. ·5 Speeding in village – community speed watch. Cllr Turner distributed a leaflet.
56	Reports
56.1	Crime Report – reports received for June and July.
57	Any Other Matters (Information/Questions Only – No Decisions)
58	Proposals and Recommendations
58.1	Removal of street light bracket. All present agreed to remove the bracket at a cost of £420 approx.
58.2	Funding for Stibbington church. All present agreed to pay a further £300 to Stibbington Church for churchyard maintenance.
59	Impact of Resolutions on Crime Management in this Parish – none					S17 Crime & Disorder Act 1998
60	Date of Next Meeting
	Wednesday, 4^th November 2009 at 7.30pm at the Environment Centre, Stibbington

4 November 2009

The meeting of the Parish Council was held at The Environment Centre, Stibbington on Wednesday, 4^th November 2009 at 7.30pm.

Present:

Councillor P Gatheral	Councillor J Roberts	Mrs S Kudlinski (Clerk)
Councillor A Coe	Councillor M Bradshaw

Councillors were in attendance from 7.30pm

9 members of the public were present

The Chairman, Cllr Gatheral opened the meeting, at 7.30pm and thanked the public for attending.

Business Discussed

70	Apologies for Absence – to receive and accept apologies for absenceCllr M Beutell – illness Cllr J White – work commitments Cllr I Turner – County and District Cllr M McGuire – work commitments
71	Declaration of Interest in Business to be Transacted – to receive declarations of interest – person and/or prejudicial and the nature of those interests relating to items on the agenda.Cllr M Bradshaw in item 78.1 – personal interest.
72	Approve Minutes of Meeting – 2 September 20099 September 2009 (planning) 14 October 2009 (planning) All present agreed all 3 sets of minutes to be a true and accurate record of the meetings.
73	Review Actions from Meetings – included as separate agenda items.
74	Public Forum – to allow any member of the public to address the council. Time limited to 10 minutes.Member of the public suggested that Stibbington church contact the landfill site, Augean, to see if any monies available for the works needed on the church. This has already been done.
7575.1	FinanceAccounts @ 30^th September 2009 community account £275.51 Business premium account £24026.02
75.2	To Receive ‘Budget Vs Spent’ Report- clerk outlined expected expenditure for 2010/2011. See separate budget sheet. Councillors felt that amount for councillor training should be increased to £500 – all present agreed.Separate reserve put aside for streetlights following the removal of a bracket from a BT pole this year costing approx £450 which was an unexpected expense. Further removal or new poles erected for street lights are likely to cost the same for a removal and in excess of £1500 for a new pole as BT is no longer allowed to share their poles. All expenditure this finacial year in line with budget. Bursary of £100 has been received towards clerk’s training.
76	To Authorise the following Orders for Payment (Cllr Gatheral):
76.1	Mrs S Kudlinski (Clerk’s Salary for October 2009 £211.36 less £42.27 tax ) £169.09
76.2	Mrs S Kudlinski (Travel Expenses) £44.80
76.3	Inland Revenue (Tax for the Clerk) £42.27
76.4	Insurance – see item 77 below £390.49
76.5	Annual Audit Fees – invoice received from Moore Stephens for closure of accounts 2008/2009 £155.25
	Total £801.90 All present agreed that the payments listed above were in order.
77	Insurance – long term undertaking reduced rates. Clerk to check that the amounts are fixed for following 3 or 5 years and if so take up the 3 year option. If price not fixed at reduced rate then the annual fee to be paid. Confirmation received that the price is fixed for 3 year option so premium of £390.49 to be paid.
78	Planning – to agree responses to planning applications received and other correspondence
	New Applications These will be on view to the public from 7.20pm
78.1	·1 0901175FUL – creation of dormer window to include Juliette balcony – River Meadow Gt North Rd Stibbington. Amendment to approved development 0900084FUL. Recommend approval because the proposal will enhance the site and the existing property. It will not have a detrimental effect on the surrounding area or any other local properties.
78.2	Development Management Panel·2 0900620FUL 21 Gt North Rd Stibbington recommendation refusal – meeting 19/10/09. Letter received from JJ and J Hartley. Letter read out. ·3 0901101FUL – land adjacent 99 Elton RD Stibbington erection of a single dwelling. Meeting on 19/10/09 refused application. Information only.
78.3	Planning Appeal decision ·1 0900698FUL The Old Coach House London Rd Wansford. Appeal dismissed. Information only.
78.4	Planning advice notes
78.5	Current enforcement cases·2 18 Elton Rd Wansford – enforcement team still investigating. ·3 5 Church Lane Stibbington – there has been a reduction in the number of vehicles at the front of the property. Concern expressed regarding the possible storage of fuel to the rear of the property. Clerk to contact the enforcement officer. ·4 1 Chapel Court Wansford – fence has been removed. ·5 22 Elton Road Wansford – enforcement team investigating.
79	To discuss the frequency of parish council meetings – all present agreed to change the frequency of meetings to monthly on the first Wednesday. The next meeting will be held on 2^nd December 2009.
80	To set a new date for a Parish Walk – Cllr P Gatheral apologised for having to cancel the Parish Walk and a new date has been set for the morning of Saturday, 9^th January 2010.
81	To discuss new notice boards – see email from HDC and leaflet re types of boards. Email received from planning stating that a permitted development has to be applied for. The location of any board would be of concern to the planning department. A site on the opposite side of the road to the existing board was suggested. Clerk to investigate exactly what would be permitted for next meeting.
82	Parish Plan – Cambridgeshire Acre·1 Membership renewal – all present agreed that this should be renewed. (£25) ·2 Impact report 2008/2009. Information only.
83	Precept 2010/2011 – all present agreed to apply for £11000 again as this was in line with the proposals in the budget. See above item 75.2
84	CPALC – constitution and AGM documents. No one available to attend CPALC AGM.
85	Correspondence
85.1	Correspondence requiring Council’s Attention·1 Development of new rural strategy for Cambridgeshire – survey to complete on line. As many councillors as possible to complete the online survey. ·2 More powers for Parish and Town Councils: including local councils in the sustainable communities Act. Information only. ·3 EERA – future of the East of England – meeting dates. Consultation until 24/11/09. ·4 Advice note from SLCC re home working for clerk. Information only. ·5 HDC – Core Strategy Adoption Statement – Local Development Framework. Information only. ·6 HCV issues and county wide advisory freight map. Information only. ·1 HDC – Co-option of independent members to overview and scrutiny panel. No one available to apply. ·2 HDC – Parish planting – Cllr Bradshaw interested in scheme. Clerk to reply. ·3 HDC – Small Scale Environmental Improvement schemes. Clerk has already contacted Mr Winfrey re Stibbington Church and will let him know that the deadline for this scheme is 12 December 2009. Cllr Bradshaw to inform Christie Hall committee also re car park at the Christie Hall. ·4 HDC – parish electoral review. Does not affect Sibson cum Stibbington parish at present. ·7 CCC – Future Cambridgeshire – response on regional strategy – development and housing growth in county to 203. See also EERA above. Questionnaire available for completion wwww.cambridgeshire.gov.uk. As many councillors as possible to complete online questionnaire. ·8 Adopt a phone box scheme – BT. Clerk to check what parish council would be responsible for should it decide to adopt the 2 phone boxes suggested and report back at the next meeting. Could the phone boxes be used instead of erecting new notice boards? All present agreed to adopt the boxes once clerk has clarified costs etc. ·9 Victim Support – request for a contribution towards ongoing development. Council agreed not to support this at present.
86	Questions from Councillors·5 Update on footpath next to the Christie Hall – now completed. Path now wider and gives better access. ·6 Visit to Landfill site – 4 councillors toured the site and were impressed and reassured. ·7 Sibson Airfield flight paths – Cllr A Coe to contact the airfield as there had been some very low flying over the parish recently. ·8 Leylandii hedge around 26 Roman Drive – obstructing the road sign and footpath. Cllr P Gatheral to write to owner requesting the hedge is trimmed. ·9 Hole on road – Roman Drive. Clerk to contact HDC requesting repair. ·10 Holly hedge around Stonewall Cottage. Clerk to write to resident/owner requesting hedge is trimmed. ·11 Build up of leaves on footpath between Church Lane and Roman Drive. Clerk to contact HDC requesting the path is cleared. ·12 Improved condition of church yard in Stibbington – to thank the people involved. Clerk to write to express thanks. ·13 Cemetery extension – fencing. To be raised at next meeting.
87	Reports
87.1	Crime Report – including speedwatch training and advice regarding 5/11/09 read out.
88	Any Other Matters (Information/Questions Only – No Decisions)·1 Letter received regarding flood forum ·2 Bollards erected on verge outside Rook House. ·3 Request from Christie Hall – can lottery tickets be sold on their behalf
89	Date of Next Meeting
	Wednesday, 2^nd December 2009, 7.30pm at the Environment Centre, Stibbington

2 December 2009

The meeting of the Parish Council was held at The Environment Centre, Stibbington on Wednesday, 2^nd December 2009 at 7.30pm.

Present:

Councillor P Gatheral	Councillor J White
Councillor A Coe	Councillor I Turner
Councillor M Bradshaw	Councillor J Roberts	Mrs S Kudlinski (Clerk)

Councillors were in attendance from 7.30pm

2 members of the public attended the meeting

The Chairman, Cllr Gatheral opened the meeting, at 7.30pm.

Business Discussed

90	Apologies for Absence – to receive and accept apologies for absence. Apologies received from Cllr M Beuttell due to other commitments and PCSO B Chamberlain
91	Declaration of Interest in Business to be Transacted – to receive declarations of interest – person and/or prejudicial and the nature of those interests relating to items on the agenda.Cllr J Roberts declared a personal interest in items 97.1.1 and 97.1.3
92	Public Forum – to allow any member of the public to address the council. Time limited to 10 minutes.Question raised about the provision for disposal of long life light bulbs. A local resident had enquired at Hunts DC and told the nearest site is at Alconbury. Discussion about where something could be sited locally. Clerk to contact Hunts DC to enquire.
93	Approve Minutes of Meeting – 4^th November 2009.All present agreed the minutes to be a true and accurate record of the meeting.
94	Review Actions from Meeting – 4^th November 2009·1 Date for Parish Walk – 9/1/10 time be confirmed. ·2 Oil tank in garden of 5 Church Lane. Clerk to contact planning enforcement.
95 95.1	FinanceAccounts @ 2009 Community account £105.61 Business premium account £23026.22
95.2	To Receive ‘Budget Vs Spent’ Report – all expenditure so far this financial year in line with budget.
96	To Authorise the following orders for payment (Cllr Gatheral):
96.1	Mrs S Kudlinski (Clerk’s Salary for November 2009 £145.18 less £29.04 tax ) £116.14
96.2	Mrs S Kudlinski (Travel Expenses) £22.40
96.3	Inland Revenue (Tax for the Clerk) £29.04
96.4	Cambridgeshire Acre subscription £25.00
	Total £292.58 All present agreed that the payments listed above were in order.
97	Planning
97.1	New Applications These will be on view to the public from 7.30pm
97.1.1	Planning ref; 0901377FUL – Erection of 6 dwellings to replace 5 dwellings previously approved. Land at Water’s Edge, Elton Rd WansfordRecommend approval because the proposal is in keeping with the rest of the development and completes the original application. However serious concern was expressed regarding any future development on the site if no consideration was given to the existing 106 agreements being carried out and enforced. These relate to badger activity, public access and the quarry. Attention needs to be drawn to the dangerous access to the site from the public highway. On page 4 of the original application the developer states, under the ‘use’ heading that the development ‘is C3 residential under section 106 for occupation as secondary residences or holiday residences’. This is does not seem to be enforced.
97.1.2	Planning ref; 0900883FUL – formation of a new marina, land north east of 31 Gt North Rd, Stibbington.Recommend refusal as this proposal is likely to have a detrimental effect on the local environment and wild life. Furthermore it will not contribute anything to the local community. Traffic is likely to increase, parking is already an issue in this area and access to A1 would be a concern. 5 boat yards exist within easy reach of this proposal. There is not enough river traffic to support 105 moorings.
97.1.3	Planning ref; 0901085FUL – additional room over boat store/garage together with new balcony at 22 Water’s Edge, Elton Rd Wansford.Reply made in September please see below. Recommend refusal as the council finds the amended application to be incongruous in terms of uniformity and symmetry of the whole development and would set an unacceptable precedent. In addition it contradicts the original concept of the development. ‘9 September 2009 It was decided by all present to recommend refusal because the proposal would be visually intrusive. It is not aesthetically in keeping with the character and appearance of the development.’
98	Other planning correspondence
98.1	Planning ref; 0900620FUL – 21 Gt North Road, Stibbington appeal lodged with Secretary of State. Comments invited. Clerk to write to the appeal committee in support of the planning application.
99	Agendas – to discuss format of agendas and agree electronic distribution.All present agreed that councillors would receive the agenda electronically.
100	Meetings – to discuss the possibility of some meetings being held in an alternative venue.All present agreed that where possible alternate meetings should be held at the Christie Hall.
101	Adopt a phone box scheme – to decide whether phone boxes should be adopted.All present agreed that both telephone boxes should be adopted by the Parish Council. Clerk to make the necessary arrangements. Next article in ‘Living Villages’ to ask resident s for suggestions regarding their future use.
102	Benches – to discuss which benches belong to the PC and should be maintained.1 – outside Christie Hall – ownership to be confirmed – Cllr P Gatheral 2 – at allotment gates 3 – adjacent to the Paper Mills 4 – Great North Rd Stibbington At present only 2 stated on asset register. All need to be insured and checked annually for maintenance and health and safety and records kept.
103	Notice boards – to discuss location and detail of new notice boards. All present agreed that the site adjacent to the Paper Mills would be ideal. Clerk to check with planning and submit whatever forms necessary.
104	Correspondence
104.1 104.1.1	Correspondence from Residents of the Parish.Letter received from 26 Roman Drive, Stibbington. Letter read out and noted that there had been previous correspondence. Discussion took place about what could or could not be done. Clerk to reply and if the incidence of this problem increases then a councillor will speak to the occupants of the house concerned.
104.2	Other Correspondence
104.2.1	CCC – Parish Path Partnership – clerk to approach Mrs M Marleau to see if she is happy to continue in this role as in previous years.
104.2.2	CCC – Countywide Advisory Freight Map – consultation. Weight limits not noted on the map or traffic on bridge in Wansford limited to one way only. Road leading from A1, London Road, and over the bridge still classified as A6118. Clerk to write and point out these omissions.
104.2.3	Neighbourhood Forums in Huntingdonshire – terms of reference, role of forum and panel chairmanNext meeting 15/12/09 Cllr A Coe to attend and report back at next meeting.
104.2.4	Cambridge Core Traffic Scheme – review. Information only.
104.2.5	CPALC bulletin – for information only.
104.2.6	Yarwell caravan site and proposed planning implications.Clerk had contacted Hunts DC planning. They were already aware of the application and were looking in to it. The application has already been refused by Yarwell PC. Residents along Elton Rd had received notification.
105	Questions from Councillors
105.1	Update on advice received from Cambridgeshire Acre re Parish Plans.The latest neighbourhood initiative does overlap parish plans, however still worth doing as the parish will benefit. Likely to cost approx £2500 – clerk to increase budget figures. Do need to involve whole parish. Sarah Johnson from Cambs Acre happy to do an evening presentation to get preparation started.
105.2	Curb bollards on verge outside Rook House, Church Lane.Clerk to seek advice from Highways to check whether these are permitted.
105.3	Will Council help sell lottery tickets for the Christie Hall.Parish councils not in a position to sell lottery tickets.
106	Reports
106.1	Crime Report.Reports received from PCSO B Chamberlain for information. Next panel meeting 3/12/09. No one available to attend.
107	Any Other Matters (Information/Questions Only – No Decisions)·1 Sibson airfield had been contacted regarding recent low level flying. They do try to vary the routes and are aware of the recent incidents. ·2 It was noted that in the latest parish magazine Wansford PC had requested suggestions for traffic calming – could be an area for joint collaboration.
108	Date of Next Meeting
	Wednesday, 9^th December 2009 at 7.30pm at the Environment Centre, Stibbington – planning
	Wednesday, 6^th January 2010 at 7.30pm at the Environment Centre, Stibbington

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